Case Study > keepabl

GDPR-compliant cloud SaaS for data & risk management

An award-winning, Privacy Management SaaS

Law & Regulation

London, England

Cloud-based SAAS that manages data and risk in compliance with GDPR Regulations

Keepabl – is a Privacy SaaS Solutions provider established in 2017 by a TMT Lawyer and legal adviser in London. The company’s mission is to provide Compliance SaaS solutions that are widely appreciated around the globe. Keepabl’s aim is to leverage technology positively to ease people’s stress and bring them joy.

The client required a comprehensive software solution that could support GDPR compliance and help address a wide range of compliance-related challenges. A platform, that enables organizations easily manage all aspects of their data protection activities, reducing the risk of breaches and improving their overall data management practices to maintain trust in their brand and stay ahead of the constantly evolving regulatory landscape.

Challenges faced by Our Client

Organisations must obtain explicit consent from individuals for the processing of their personal data. This required implementing systems and processes to manage and record consent, as well as providing individuals with the ability to withdraw consent.

Organizations must ensure they have systems and processes in place to handle individuals’ requests including the right to access, rectify, erase personal data, and object to the processing of their data in a timely and effective manner.

Organizations must conduct Data Protection Impact Assessments (DPIAs) for any high-risk processing activities that involve personal data. This required identifying potential risks and implementing measures to mitigate those risks.

Any international transfer of personal data must be made to a country or organisation that provides an adequate level of data protection. This requires implementing appropriate safeguards, such as standard contractual clauses or binding corporate rules, to ensure data protection when transferring data internationally.

GDPR requires organizations to report data breaches to the relevant authorities within a timely manner. This requires implementing systems and processes to detect and report data breaches, as well as having a plan in place to respond to breaches.

Data mapping and inventory

Organizations can identify and document the personal data they collect, where it is stored, and who has access to it. Our team created an intuitive form that streamlines the data collection process, and also facilitates the generation of automatic reports and analysis. This ensures that businesses remain compliant with GDPR regulations in a timely and efficient manner.

Data subject requests

Organisations can respond to requests from individuals for access to, correction of, or deletion of their personal data.

Breach management

The product helps organisations manage data breaches by providing notification and reporting features.

Inbuilt UK ICO AF

It is a framework that outlines a risk-based approach to data protection, and provides guidance for organisations to demonstrate compliance with the General Data Protection Regulation. Our team Converted UK ICO’s Accountability Framework into intuitive form and Reports with graphical representation of data to help organisations assess and manage data protection risks.

Impact Assessment

We implemented Impact Assessment Procedures, with tried and tested template and specimen DPIAs. With the platform, customers can conduct privacy risk analysis to evaluate and address potential risks associated with their data activities. The product ensures that all risks are appropriately addressed for each activity, providing comprehensive protection for personal data.

Technology Stack

Ruby on Rails

React JS

AWS Elastic Beanstalk

With 2 years of collaboration, our team overcame every challenge to transform Keepabl into an award-winning GDPR compliance SaaS, and the founder, Robert Baugh, is very happy with the way our team worked, supported, and delivered the output.

Hardik

Project Manager, Atharva System

Result / Outcome

Keepabl is recognized with multiple awards, including CIO Applications Europe.

Keepabl stands among leading GDPR SaaS solutions with multiple awards and recognitions

The outcome of our work with Keepabl was transformational. We delivered an award-winning Privacy SaaS solution, complete with a Privacy Policy Pack, empowering organizations to build and strengthen their privacy frameworks with confidence.

Recognized by CIO Applications Europe in 2019 for delivering customer-focused GDPR solutions and featured in RegTech100 for three consecutive years (2021–2023), Keepabl has emerged as a leading force in GDPR compliance.

What Made Keepabl Award-Winning

Instant Gap analysis:
keepabl helps organizations identify where they fall short of GDPR requirements and determine necessary steps to achieve compliance quickly and efficiently.

Identify, assess and control risk:
With Data Map and Activity Analyses, organizations can easily identify and control risks, and the system enables direct reporting of breaches with automatic notifications to all relevant parties.

Least Privilege Access of sensitive data:
Keepabl's Permissions and Roles system ensures that sensitive data is only accessed by authorized personnel, providing organizations with greater control over user data.

Data subject Rights are easily managed:
Keepabl's solution makes it easy for data subjects to exercise their rights to access, rectify or erase personal information, with organizations able to quickly and easily verify and process requests.

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