6 Steps to Choose the Best Learning Management System

June 30, 2021
6 Steps to Choose the Best Learning Management System

Many organizations that use software like eLearning need a robust Learning Management System (LMS). Many companies have started installing a robust LMS.

The eLearning specialists are looking for steps to lay out a robust step-wise plan to create a robust management system. It will help organizations to choose the right system to match the needs of an organization. 

Below are the steps that help a company choose an LMS in the coming years:

1. Identify your needs

For an organization looking for this learning system, there are almost 600 learning platforms to select from. So, organizations have to establish a robust search criterion.

It is important to understand what it is that one wants from their learning system. They should also understand how this system helps their organization reach its business objectives and training goals.

Determine the objectives and goals: Organizations should set their business goal through eLearning. One of the major questions they need to ask is what is the key need from the training.

This will make it clear for companies as to what they should expect as a result. This gives measurable, specific, time-limited, and achievable goals.

Know the audience: While choosing this learning system, you should understand the audience that you wish to train. It helps to define the requirements of a learning strategy in a learning platform. 

The age of employees: It is also vital to understand the age group of the learners as the requirements differ for every generation. Young people learn by sharing important information with colleagues. Engaging in social media discussions is also a key feature for the selection of an LMS that has features of social learning.

Skill levels of employees: If an organization is looking to train newcomers or experienced employees, they need different systems. They need systems that do not force the learners to get excess material. A learning system that can form various learning paths and test material will be the best solution for them.

Tech savviness of staff: All the employees in an organization can’t be digital veterans, so the learning system that is chosen should be simplified and user-friendly. 

Location of the employees: The employees in an organization should have a choice to pick their preferred location for taking the courses. If the employees want to learn from their mobile device, then you should choose a mobile-friendly learning platform.

Quantity of employees to get the training: In the case of a large business, a system that has features like mass user registration should be there as it helps the system to scale.

If you answer the above questions, then you can identify learning system’s features that are needed to achieve training goals. This helps to create an engaging and comfortable learning environment.

2. Describe the Requirements

After understanding their learning objectives, goals, and the demographics of their audience the organizations can focus on the system’s demands. If this is a complete list, then the LMS requirements can be met for a fitting solution.

Organizations should define their learning requirements by looking through the business lens. They would also need to automate the corporate training for improved employee performance.

3. Discover the Market

After defining the features of the learning platform and determining the cost range, the next challenge will be to narrow down the choices.

This helps to create short and concise solutions. For starters, many methods are chosen to select the LMS software development.

For this, it is important to understand what solutions are being used by your employees. If an organization is looking for a learning system, then they should know someone who employs these solutions.

It is a good asset and if your employees have hands-on experience then they can give better feedback.

Organizations should also read user reviews and viewer ratings of the systems for their employees. Many websites help the employees and organizations to compare various LMS.

4. Evaluate Vendors

Once all the above steps are fulfilled, then companies need to dig deeper and understand each of these LMS. The ultimate goal of this exercise should be to short-list some of the main vendors.

The companies also need to look through these websites to get details of these LMS providers. These vendors should also get a detailed description of the LMS including their essential features.

This exercise will ensure that the companies don’t need to skip through multiple options in terms of the list of vendors. The primary criterion for selection, in this case, should be the features. 

It is also important to have a close look at the system vendors. The companies should pay attention to the duration for which they are on the market. It is also vital to understand who the customers of these vendors are. 

Reading reviews and learning about the success stories from these clients and companies that use the LMS software development will help.

The knowledge base on these websites along with the product documentation, video tutorials, and articles should also be read. Many vendors also offer training materials.

The tech support of these vendors should also be evaluated to understand them better. Providing good technical support is a core feature that also implies better feedback.

It is also good to learn about the swiftness of connecting with the various communication channels. It is also an effective approach to problem-solving. 

In the case of a foreign-based vendor, the localization features should also be understood. It is also convenient for the employees to pick a system with an interface that is localized in a language.

The handling of updates by the system providers should also be considered. The LMS software development vendors should regularly update their systems and provide updates. The charges for the same should also be noted. 

But just this initial research can’t help you to determine which vendors should be finally chosen.  To finalize the decision the companies should consider all the necessary research to reach the best choice.

Among the various learning platforms, the companies need to check each option and understand the point of view of the vendors.

5. Testing Learning Management System

Testing Learning Management System

Another important aspect of determining the right learning system for your organization is through demos. This is a key aspect that should be tested to get a feel of this learning platform.

It also helps in understanding if the system will help the users to achieve their goals. LMS software development vendors also offer free trials so that the users get a chance to understand their capabilities.

While testing out a new system, it is useful to outline some scenarios which your users will experience in the LMS.

Users should also make sure that the chosen system has all the required features. They also need to check how these systems work.

In the beginning, they need to invite users, assign content to the learners, upload the training materials and create their courses and tests. Testing the extra features is also crucial. 

Paying attention to the LMS interface also helps these users. If it becomes difficult to understand this interface then it will take more time to master these systems. Users should consider choosing the right system that has intuitive user interfaces.

It also helps to load the system highly while testing. The user should upload a huge quantity of materials in formats or sizes. They should also train the employees with the courses and video lectures.

The exercise of uploading materials to this platform, assigning them to the users, and making sure that the system can handle this load will be a huge step in the testing process.

Finding out about the services that are provided by the tech support and making sure that the support team is contacted is also an important step.

The swiftness in problem resolution and the ease of communication comprises the testing of the problem-solving capabilities of these LMS. 

It is also vital to check with the vendor about the demo from the point of view of the learners. This includes a demo on how they log in, take tests, view courses, look at the results, and also understand how the system tracks the progress and the data. 

There should be a list of questions that should be asked from the vendor.  There should be a list of sample questions.

These questions include the cost of this system, the hidden costs like installation, hosting, technical support, and updates. You should also ask about its flexibility, customization, and functionality.

You should also understand the integration of the LMS with other platforms, its services, its scalability, and many other features.

6. Choosing the LMS

Once all the above steps are fulfilled, the final step is choosing this system. The users need to choose between a few systems.

To settle on one product, the user should compile a list of all the requirements. This will include the number of learners and you should send this to the vendors.

The user-friendliness of this system, its features, its availability in the cloud, the time-frame of its implementation, its maintenance and support, and the final cost of licensing play an important role in identifying the best system. 


Choosing the right LMS can be a daunting task but you should follow these steps and facilitate this task.

The helpful tips allow the users to avoid a costly process of trial-and-error. The process helps you to choose the right platform that is easy and cost-effective.

Once you are aware of all the features of the LMS development company and their LMS development services, you can choose the right vendor for your system.

All product and company names are trademarks™, registered® or copyright© trademarks of their respective holders. Use of them does not imply any affiliation with or endorsement by them.

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